Venue & General Information

Exhibitors and contractors are not to leave items in the aisles at all times.

Exhibitors and contractors must remove all waste materials other than small items. Designated emergency aisles must be kept clear at all times - a floorplan of the emergency gangways can be found in the on-site Organisers' office. Please ensure you adhere to these rules to ensure a safe & accessible build up and you must co-operate with our Floor Managers. 

During the open period no objects must protrude from the stands into the aisles nor must furniture or displays or parts of displays be placed in the aisles. 

Under no circumstances may an Exhibitor (or staff member working on behalf of Exhibitors) be permitted to distribute any promotional material (including printed or other cards, circulars, articles, leaflets) at any point within the exhibition centre other than on their allocated stand space. This restriction includes the gangways surrounding your stand and all public spaces. 

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The consumption of alcohol onsite during build up and breakdown phase is strictly forbidden. 

The taking of illicit drugs is strictly forbidden at all times.

It is an offence to smoke or to knowingly permit smoking inside the venue premises. If you observe someone smoking, a complaint may be made to any member of the exhibition team. This also applies to e-cigarettes and vaping. Smoking and Vaping will only be allowed in designated smoking areas outside.

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Helium Balloons, Blimps and Toy Balloons are not permitted.

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Banking hours: Saturday to Thursday 08:00hrs - 13:00hrs, Friday 08:00hrs - 12:00hrs. Banks are closed Sundays.

Most banks operate ATMs which accepts a wide range of cards. Common systems accepted around Abu Dhabi - American Express, Cirrus, Global Access, MasterCard, Plus System and VISA.

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Children under the age of 16 will not be permitted in the halls during build and breakdown under any circumstance. 

On event open days, no one under the age of 16 years will be permitted to attend unless they have obtained prior written consent of the Organisers and may be required by the Organisers to be accompanied by a parent or guardian.

Visitors with children will be responsible for their children and will be asked to put their mobile number on a wristband to be worn by the child.

Student groups will only be accepted by prior arrangement with the Show Team. 

Admissions Policy 

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General cleaning of the aisles and common areas is the responsibility of the Organisers.

A full cleaning of the Official Contractor's wooden stand packages will take place prior to the exhibition opening only, it’s the exhibitor’s responsibility to clean their stand each day after.

Exhibitors who booked Space Only stands are fully responsible for cleaning their own stands.

Abu Dhabi National Exhibition Centre can supply a full cleaning service; exhibitors requiring the service should complete and return this form.

A skip service is available; exhibitors requiring the service should complete and return this form.

During the build-up and breakdown period, exhibitors and their contractors are responsible for ensuring all waste materials are deposited in the rubbish bins provided in the freight yard. It is essential that paths and internal walkways are always kept clear of rubbish and other obstructions.

It is the responsibility of the exhibitor to decide with the Official Freight Handler to have crates and packing materials stored if they are required at the end of the exhibition.

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It is strictly forbidden to affix nails, tacks, screws, adhesives, paint, or similar items to the floor, walls, ceiling, or other parts of the premises. It is not permitted to drill into the floor of the exhibition halls. The cost of damage to the venue property will be charged directly to the contractor.

Only the following tapes are recommended Double Sided Carpet Adhesive Tapes:

           EUROTAPE            EUROCEL            ADVANCE TAPE

Plastic packing tape, gaffer tape, masking tape or drafting tape, all of which are difficult tapes to remove from floors, are not to be used. Damage to the floor from poor quality adhesive tapes will be charged and the amount will be charged directly to the contractor.

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E.g. Live cooking displays, Special treatments/ massages/tattooists, Live seminar areas/presentations, Performing acts such as magicians, dance displays, singers, bands and/or musical performance, acrobats, live animal displays.

Demonstrations of this nature create crowds on the stand and often overflowing into the aisle space. It is the exhibitor’s responsibility to ensure that physical distancing recommended by the local authorities is maintained at all times. 

E.g. Demonstrations of physical products to a customer

Demonstrations of an exhibitor’s physical product to an individual customer may be permitted subject to the approval of the exhibitor's plan. Key factors that an exhibitor must demonstrate in their plan are:

• How product demonstration will be discreet i.e. to avoid an unintended crowd gathering to watch.
• Physical distancing (by gap or barrier) between exhibitor and customer
• Reducing or ideally eliminating physical touch points and shared equipment
• Sanitising between individuals touching the same equipment

You must also refrain from playing music or broadcast that may encourage shouting or conversing loudly.

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Please remember that you are responsible for rectifying any damage caused to the fabric of the Exhibition buildings, by you, your agents or contractors. In your own interests you should satisfy yourselves as to the condition of your stand site before the building of your stand and after its clearance. It is essential to use a recognised adhesive tape when fixing any carpet directly to the hall floor as all carpet tape must be removed at the end of the exhibition. The correct tape can be purchased from the Organising office onsite at the exhibition. Any charges incurred by the organisers as a result of failure to remove carpet/carpet tape will be passed onto the exhibitor. The stand space must be completely clear and clean by the end of the dismantling period. Any waste left behind is subject to a charge.

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Wearing of face masks indoors & outdoors is now optional - but mandatory for food handlers, and suspected and positive cases and recommended for those with chronic illness and the elderly.

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It is not permitted, without the prior approval of the Operations Team, to engage in or permit filming, sound or video recording, telecasting or broadcasting within the Venue. If approved, in certain cases, such activities may be subject to an additional charge as determined by the Operations Team. Please contact the Operations Team to discuss. 

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The location of the First Aid/Medical facility will be adjacent to Hall 8 Entrance.

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Banking services, ATM, general post office, courier services, Abu Dhabi Airport Services, pharmacy, and general convenience store are located at the Grandstand are of the ADNEC building.

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The opening ceremony will take place at the entrance of Hall 1 on the 1st of November 2023. The dignitary in attendance will be announced prior to the exhibition. Several VIP’s and Government officials will be formally invited to attend.

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The Public Address system is for use of the Organiser and Authorities only. Only official and emergency messages will be broadcast, any requests for information to be announced will be refused.

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By entering into an agreement to attend this exhibition you warrant to RX Global that all designs and artwork on or relating to your stand and any exhibits and items displayed on your stand shall not infringe any trademarks or copyright or patents or other intellectual property rights of any third party in any way.

In the event that the exhibition is under any legal obligation (whether by virtue of a court injunction or order or judgement or a recommendation or decision of a Trading Standards Officer or otherwise) to have removed either any item or items displayed on your stand or any design or artwork on or relating to your stand then (without prejudice to any other rights which RX Global may have) RX Global reserves the right to assist the relevant authorities and where appropriate to have that item or items removed from your stand or to close your stand at the exhibition. No compensation or damages will be payable as a result of such removal or closure by RX Global.

The Organisers cannot accept responsibility for any conflict of trading at the Exhibition

Please be advised that it is an offence under Section 107 (3) of the Copyright, Design and Patents Act 1998 to screen films in public without a non-theatrical licence. For further advice on copyright please contact Federation Against Copyright Theft (FACT).

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If an Exhibitor intends to hold a prize draw, promotion, or live music on their stand they should complete and return this form. Depending on the function taking place, permission may be required and with corresponding charges.

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Exhibitors should reduce touchpoints by reducing any promotional material (e.g. product brochure, giveaways and business cards etc) that will have been handled by more than one person. Provide alternatives e.g. send product brochure electronically.

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For visa processing and assistance, please forward your inquiry directly to ADNEC or see Visa Application Form for the visa application.

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Entrance to the exhibition is free and open to the public upon presentation of the registration email confirmation with the barcode. Each barcode allows an entry pass to only one person and is valid on all 5 days of the exhibition.

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